BBYO PASSPORT TRAVEL FAQS
We've answered some of the most common questions about our BBYO Passport travel experiences below. If you do not find the answer to your particular question, contact us and we will be happy to help!
Looking for FAQs for our Camp & Leadership programs? Program-specific FAQs for these experiences are located on the website landing page of each program.
ABOUT US
BBYO Passport is a facet of BBYO focused on Jewish travel and service-learning experiences. As a leading educational travel provider, BBYO Passport combines the best of informal education and travel expertise for today’s teens. Check out the destination guide to learn more about BBYO Passport’s travel programs in Israel, Europe, and the Americas.
Passionate and caring staff are at the heart of all BBYO Passport experiences. Our programs are staffed by a highly selective group of educators, community professionals, logistical managers, and madrichim (counselors) -- all of whom are backed up by our year-round leadership team. Many members of our staff works with teens year-round and most return year after year. Learn more about our staff.
“My madrich was hands-on the entire trip! When we needed someone to be a little more strict, he never strayed, and when we needed someone to lighten the mood, he always jumped in to make us laugh! He was such an important part of my whole experience!” – Joel B., Past Summer Participant
The exact number of staff on an individual program differs according to the size of the group, the age of the participants, and the type of experience. The staff to teen ratio is 1:9.
Our programs are staffed by a team of professional staff and madrichim (counselors). Once selected through a multi-tiered application process, BBYO staff members attend a multi-day staff training program. During this in-person training, our staff receives comprehensive training resources and have the opportunity to learn from returning staff who typically comprise over half our team in any given summer season.
As an organization that has been serving teens for more than 100 years, and teen travel programs to Israel since 1956, our philosophy is to treat each and every BBYO summer participant as a member of our own family. As such, the safety and well-being of our groups will always be our guiding consideration. For BBYO Passport, this means that we plan our itineraries to avoid areas of concern, limit opportunities for free time, generally use accommodations outside of city centers, and in certain countries, we travel with a security/medical escort. While safety is our guiding priority, we are equally committed to providing you with a meaningful and entirely fun experience. Learn more about our approach to safety.
JEWISH APPROACH
Exploring new destinations is inherently enriching, and traveling with a group of Jewish peers can be uniquely powerful. No matter your background, we strive to create a sense of community on the road where everyone feels welcome and part of something bigger. Connecting through our shared identity and learning about our rich history will ensure that you not only have a great experience but a meaningful one, too.
BBYO organizes summer experiences for Jewish teens of all backgrounds. Our programs are infused with the Jewish values of tikkun olam (service), kehillah (community), and derech eretz (ethical living).
No matter which program your family chooses, we incorporate Shabbat experiences that bring teens together regardless of their Jewish identity or upbringing.
As a travel-based program, our meals take a variety of forms and may include hotel buffets, restaurants, catered meals, and allowance funds for participants to purchase a meal on their own. All food provided by BBYO Passport experiences in Israel is kosher. Some meals that we provide outside of Israel may be certified kosher, but most meals are not. When a meal is served in a public buffet format (e.g. hotel breakfast), we will always ensure that there are vegetarian, pescatarian, or dairy options available and we will not restrict teens from eating the food of their choice.
Some meals may be provided via a cash allowance where teens will be given money to purchase the food of their choice, called a pizur meal. Such meals are typically arranged in an area where there are multiple restaurant options and teens can choose the food of their liking. When time is limited for meal choice, staff may choose to facilitate meal orders on behalf of teens using their allowance funds, including non-kosher orders. When the group eats at non-kosher restaurants with a pre-ordered menu, the options will only consist of vegetarian, pescatarian, or dairy dishes.
Participants with special dietary needs (i.e. lactose intolerance, gluten-free, kosher, etc.) should review our dietary restrictions commitment document and contact us in advance to be sure we can accommodate your needs during the program.
Shabbat is a special time, and it can be an amazing opportunity for rest and reflection. Friday nights and Saturdays will include prayer, informal discussions, and various Shabbat programming. Where possible, we try to include visits to local synagogues on travel programs to give participants a glimpse of how Judaism is observed locally. Often, our best or only option is a traditional Orthodox service. Even if this is not part of your tradition, it is an opportunity for a meaningful cultural experience.
Some Shabbats will be spent at a more remote hotel or location where teens may be have access to a pool, and grounds, for recreation. Shabbat prayer and programming at these locations will be teen and staff led.
We strive to provide a number of alternative options for celebrating Shabbat, and participants are encouraged to take a leadership role in how the experience is shared with the group. Travel programs do not drive on Shabbat and we allow participants to follow their personal Shabbat practices. We only ask that everyone be mindful and considerate of each other’s practices.
Our approach is best described as "pluralistic," meaning we plan our programs in a way that teens from diverse Jewish backgrounds feel comfortable traveling with us. Experience has taught us that forming a community on the road comprised of many different kinds of Jewish teens is especially rewarding and powerful.
BBYO strives to welcome all Jewish teens, regardless of background, denominational affiliation, gender, sexual orientation, or socioeconomic status; including those with a range of intellectual, emotional, and physical abilities. BBYO reserves the right to deny or revoke acceptance, in its sole discretion, at any point. Reasonable accommodations are not always possible in all experiences, environments, and circumstances. Click here for more information.
GROUP COMPOSITION
BBYO Passport experiences are open to BBYO members and non-members alike, and no prior involvement with BBYO is necessary*. On travel programs with BBYO Passport, the ratio of members to non-members tends to be about 50/50 and our staff makes great efforts to create a welcoming community for all teens.
*Camp & Leadership programs (CLTC, ILTC, and Kallah) require membership in BBYO.
Group size varies depending on the nature of the experience and the dates of the program. See the program-specific FAQ for the individual program sizes.
BBYO Passport experiences attract Jewish teens from all over North America and around the world. On any given year, we host Jewish teens from a wide spectrum of the world—representing communities in North America and around the globe.
During the registration process, you will have an opportunity to let us know with whom you'd like to travel. While we try to honor these requests for bus assignments, please note that we cannot guarantee friend requests for rooming, see above. BBYO cannot gurantee friend requests for teens registered for different trips. For example, if your teen is registered for Western Europe Discovery, we will not take friend requests to put them on the same bus as a teen traveling on Ultimate Western Europe Israel.
Some teens choose to sign up together with a friend or two, while most teens choose to come on their own. Either way, our participants will have the opportunity to meet a diverse group of peers from many different locations, which makes exploring a new place together even more exciting.
Families can read our teen rooming policies and procedures for BBYO programs here. When booking our accommodations, we request for each teen to have their own sleeping accommodations in a shared living space. On a rare occasion, your teen may share a large bed with another teen of the same gender. We try to avoid this as best as possible but sometimes have limitations due to hotel space.
Bathrooms are, in most cases, private to the shared living space. We try to rotate rooming assignments each time we move to new accommodations in order to give all participants the chance to get to know different members of the group.
Please understand that, while some teens come with friends, others come alone; this plan ensures an inclusive and comfortable experience. Travel companions listed within your application are not guaranteed to room with one another. Each year, many parents make requests to keep friends together in the same room. As wonderful as it may sound, keeping friends together is not always beneficial. We believe that teens need to learn to branch out and make new friends, and this skill is hindered when there are groups of friends in the same room. This also leads to the development of social cliques which causes exclusion and can potentially lead to negative behavior. In addition, we have found that teens become more distracted when close friends are placed together. They have plenty of time to socialize outside of their rooms.
When assigning buses, many factors are taken into consideration. These factors include, but are not limited to, friend requests, gender ratio, grade, camp and/or partner affiliation, and the specific trip your teen is registered for. BBYO reserves the right to change bus assignments and group dynamics throughout the program to best accommodate each teen.
If a teen's bus assignment changes after assignments have been shared with families, the family will be informed accordingly. If your teen is traveling on an Israel Journey trip with multiple buses, they will register for a specific bus upon registration. Teens should register for the same bus as their friends to ensure they are together for the trip.
Friend requests cannot be guaranteed after January 23, 2025.
HOW WE TRAVEL
If either of your parents is an Israeli citizen, or if you have ever lived in Israel, it is your responsibility to make sure your status with the Israeli Defense Forces is worked out and clear. Moreover, you may still have obligations to the State of Israel that must be resolved prior to your trip, even if you do not have an Israeli passport. These matters must be taken care of before you arrive in Israel.
Note: If you hold an Israeli passport, you must enter Israel with your Israeli passport.
If you do not take care of these matters prior to your trip, you may be obligated to stay in Israel by the State of Israel until resolution. If this applies to you, you will be solely responsible for your own situation and any costs involved. Again, we highly recommend you be extremely cautious about these matters and contact one of the regional Israeli consulate offices if you have any questions.
Our all-inclusive approach provides the comfort of knowing your full costs upfront. The land cost for each program covers accommodations, meals, programming, local transportation, and any staff gratuities. All programs outside of the United States also cover basic medical insurance (excluding pre-existing conditions). Laundry is included for programs exceeding two weeks in length.
Flight costs are not factored into the land cost listed. Learn more about how we organize travel to and from the program by clicking clicking here.
There are so many ways to extend a summer of learning, exploration, and fun this summer by combining two experiences! The type of connection varies by program. Learn more about connected programs.
BBYO requires all North American participants to fly on the group supervised flight, if your teen’s trip offers a group flight. Flight costs are not included in the program’s land cost. BBYO will purchase a ticket for each traveler and charge the family directly. The flight cost for programs with supervised flight options will be announced, along with the flight details for all programs, in the spring. Families are responsible for purchasing and arranging the domestic transportation for their teen to meet the group at their departure airport. Most supervised flights will depart from the New York City area, typically Newark Liberty International Airport (EWR) or John F. Kennedy International Airport (JFK). Learn more about flying to the program.
Parents should include any/all teen allergies and medications on the health forms in the registration process. This information will be flagged for the program staff prior to departure, and you may review the details together with the staff prior to departure. We suggest that both parents and teens participate in this phone call.
Important note: Throughout travel, teens are responsible for their own medications. All medications must be in their original containers and prescriptions must include the teen’s name on the label.
Safety and inclusion are top priorities at BBYO Passport. With this in mind, your teen’s staff will:
- Train in the use of epinephrine and the protocol for administering
- Understand an emergency plan for each participant’s medical situations. Staff will be able to recognize the symptoms of an allergic reaction and know what actions to take if the reaction occurs
- Have the required authorization and appropriate medication to use in the event of contact with an allergen
We ask that families take the following precautions when preparing for departure:
- Please check all medications for expiration dates, replace any expired, unsealed, or previously used medication before packing.
- Supply an extra week of medication to be kept separately during the trip in case medication is misplaced.
- Provide a full set of auto-injectors, as prescribed by the physician, in the original packing, clearly labeled with the teen’s name.
- Teens should be educated about their food allergies, symptoms of a reaction, and precautions.
- Teens should understand the importance of open communication with their staff: Teens are to tell an adult if they might be experiencing an allergic reaction—even if there is no visible appearance of allergic response—and to never leave the group if symptoms are beginning.
NOTE: BBYO Passport will follow an action plan that is agreed upon with the family, based on the full disclosure of the family. BBYO Passport will not assume responsibility and liability for the approach used.
BBYO Passport partners with BBYO partners with CampDoc, the leading electronic health record system for camps, designed by camp doctors, nurses and directors. The secure, easy-to-use web-based solution helps our staff better manage health forms, medications/allergies, and health logging throughout the BBYO programming year. Once registered, families will receive an email invitation to either set up or login to their teens account. To attend a BBYO Passport experience, your teen(s) Camp Doc profile must be completed at 100%.
Yes, BBYO has partnered with CampDoc for our families to easily upload health records, medical insurance, immunizations, and medications/allergies for all BBYO programs. Upon registration for any Summer Program, you will receive an email from CampDoc with access information to your profile. A teen’s account must be 100% completed to attend an International Summer Program (BBYO Passport, CLTC, ILTC, Kallah).
Please note, every participant is required to provide a copy of a physical received within one year (12 months) of the program start date (June 2025–August 2025). The BBYO medical form can be found through a teen’s CampDoc profile in the Healthcare Provider Form section.
For questions about CampDoc please contact [email protected].
We ask that families take the following precautions when preparing for departure:
- Please check all medications for expiration dates, replace any expired, unsealed, or previously used medication before packing.
- Supply an extra week of medication to be kept separately during the trip in case medication is misplaced.
- Provide a full set of auto-injectors, as prescribed by a physician, in the original packing, clearly labeled with the teen’s name.
- Teens should be educated about their food allergies, symptoms of a reaction and precautions.
- Teens should understand the importance of open communication with their staff:
- Teens are to tell an adult if they might be experiencing an allergic reaction, even if there is no visible appearance of allergic response and to never leave the group if symptoms are beginning.
- Teens with food allergies should pack additional snacks that they can rely on. Teens are encouraged to continue to purchase supplemental snacks throughout the trip.
Each year, we create a detailed pre-trip guides for each experience, including a packing list, money tips, and other important trip information. We highly recommend you read through this entire manual. If you still have any questions that you would like us to answer, please contact us.
Here are some steps to take to set your teen up for success prior to departure:
- Review the Code of Conduct & Pre-Trip Guides.
- Review the itinerary and flag any moments that may challenge your teen.
- Develop a self-care plan.
- Prepare your teen for:
- Sharing space & time with others
- Being exposed to different opinions and lifestyles
- Culture shock
- Flexibility of changes in the program
- Fast-paced nature of travel
- Changes in routine (e.g., sleep, diet, etc.)
- Practicing their self-advocacy
BBYO Passport requires its participants to be up-to-date with most vaccines recommended by the American Academy of Pediatrics and the Centers for Disease Control and Prevention. You can check our immunization policy. There are no additional immunizations required aside from regularly mandated routine immunizations. However, vaccine guidelines vary by country and are continually evolving. We recommend that you consult with your teen’s physician as well as the latest Center for Disease Control and Prevention guidelines.
BBYO Passport tuition includes basic local health insurance coverage for all non-pre-existing conditions. Full policy details are available on request. Additionally, teens are required to travel with their own valid medical insurance, which is also provided as part of most travel insurance policies.
Participants cannot leave the group under any circumstances (details are available in each pre-trip guide.) The best time to meet friends and family on the trip is usually during pizur or free time, and should be coordinated with staff once the trip has begun. Some trips may have designated visiting days or hours.
ENROLLMENT & SCHOLARSHIPS
All enrollment and registration terms can be found here. Enrolling for a BBYO Summer Experience only takes a few minutes. The first step is creating an account with us. Please visit bbyo.my.site.com/s/login and click Create an Account to start this process.
Still need help setting up your account? Visit this document for step-by-step instructions.
Looking for resources for participants from outside of North America? Please visit this page to find all the information you will need and express your interest.
In keeping with our mission to provide meaningful Jewish experiences to as many Jewish teens as possible, BBYO offers need-based scholarships for our Camp Leadership and Israel Experiences. Please review the scholarship page for details on need-based scholarships as well as information on resources for funding from other community organizations.
Additionally, a travel voucher is available to teens traveling on select BBYO Passport experience—funded through RootOne—regardless of need. Check the BBYO RootOne Voucher page for more information.
There’s no time better than now! Our Early Bird pricing is the lowest of the year for programs. Plan in advance. View our Enrollment & Registration Terms for more details.
BBYO offers commitment-free registration for early planners. To secure your teen's spot on their preferred summer program with BBYO, a deposit is required at the time of registration. The deposit applies to the program fee and reserves your teen’s spot. The deposit amount varies based on the date of registration and the specific program selected. Please refer to this document for the deposit schedule for BBYO Passport travel programs. January 23, 2025, is the last day to cancel and receive a full refund of land cost.
Yes, we have teen and parent references who are ready to share feedback and tips with you about their BBYO experience. Contact us and we’ll make the connection.
Please have the organization that will be financially supporting your program experience send us a letter or email of how much scholarship money you’ll be receiving and the date of when we should expect to receive it.
You must email a copy of your teen’s award letter—which should include your teen’s full name, the program they are registered for, the amount of the award, and contact information from the funding organization—to [email protected].
Checks must be made payable to BBYO, include the teen’s full name, and say the program they are registered for in the memo line. Mail and address checks to:
BBYO
c/o Sabrina Moore
529 14th St NW, Suite 705
Washington, DC 20045
If you have any questions about scholarship funding, or your funder prefers to pay by e-check, please email [email protected] to request the banking information.
We can set up a payment plan for your family, if necessary. If you need a payment plan, please contact us . All balances must be paid before your departure date. Failure to pay the full balance 14 days prior to the trip departure date will jeopardize your teen’s ability to attend their BBYO summer program.
While we encourage you to register in order to guarantee your spot—and take advantage of our commitment-free registration—if you need more time to decide, you can always sign up for an information session and/or schedule a call with our staff. Our staff are here to assist you in any way possible!
Program participation is governed by your current grade in school. The grade ranges we have established are based on the demands of the individual program and the expected level of maturity required of the teens. Exceptions to these rules are made on very rare occasions.
Families are encouraged to consider purchasing a travel insurance policy in order to protect their investment and plan for the unexpected. BBYO has partnered with a third party insurance provider to provide a group travel protection option for families. The cost of the travel protection plan is based on the total cost of the program and other domestic travel expenses. Review travel protection plan information here.
Visit this page to find all the information you will need and express your interest.
BBYO’s registration system is most compatible with Chrome, Microsoft Edge, Firefox, and Safari. When using BBYO’s registration system, we recommend using the most up-to-date version of one of the above listed browsers and a laptop/computer, if you have access to one.
PROGRAM EXPECTATIONS
BBYO is a teen leadership organization, and as such, we place great trust and responsibility in our participants. The basic program rules include treating fellow teens and staff with respect and decency, and staying with the group at all times. Weapons, as well as possession, purchase, or consumption of drugs, alcohol, tobacco, marijuana, and new tattoos or piercings during the program are prohibited. By agreeing to participate in the program, you are agreeing to abide by the terms of our Release Form and the BBYO Code of Conduct.
While the itineraries are quite intensive, we do set aside time for relaxation, shopping, and personal exploration. Because we take your safety and security so seriously, there will understandably be some limits on personal exploration time, especially when we are traveling in major cities. Teens are not allowed to leave the group.
Cell phone use is permitted outside of the trip programming time. Teens will be busy learning with the group, so evenings and mealtimes of the program are generally a good time to call. Prior to departure, families will also be provided with essential contact information in the event of a family emergency.
We encourage you to call the BBYO Passport office or email us at [email protected] with any questions you may have prior to program departure. To ensure that our program staff can best utilize their time with the group, we do not share contact information of our staff on the ground with families.
Prior to departure, families will be provided with essential contact information for our 24-hour emergency line that is to be used in the case of a family emergency at home, or if a teen is in physical distress and contacts a parent before contacting their staff member.
You will also be given contact information for the Field Director responsible for your teen’s trip. This contact is to be used for most situations and questions that arise in the summer.
